Event · BEO ready
EV-2031 — Patel and Anand wedding reception
Patel & Anand · 220 guests · Hall A · Jul 15, 2026 · $38,900
Contract
C-2031 · Contract pending
Total: $38,900
Signed: Mar 25, 2026
Deposits
3 milestones
| Booking deposit (25%) | $9,725 | Mar 27, 2026 | Paid |
| Second deposit (50%) | $19,450 | May 30, 2026 | Pending |
| Final balance (25%) | $9,725 | Jul 5, 2026 | Pending |
Run-of-show (12 rows)
The coordinator builds this sequence and signs off before BEO generation.
| Seq | Start | Duration | Activity | Notes |
|---|---|---|---|---|
| 1 | 16:30 | 30m | Vendor load-in: catering, florist, band | Service entrance only, clear by 17:00 sharp. |
| 2 | 17:00 | 30m | Final room set, Hall A | Round tables for 220, chiavari chairs, uplighting on full. |
| 3 | 17:30 | 30m | Ceremony seating opens, cocktail hour begins | Butler-passed hors d oeuvres, string quartet on the Hall C bridge. |
| 4 | 18:00 | 45m | Interfaith ceremony (Hindu and Catholic) | Priest and officiant briefed at 17:15. Mandap setup at front. |
| 5 | 18:45 | 30m | Cocktail reception | Hall A flip from ceremony to reception during cocktails. 18:50 staff cue. |
| 6 | 19:15 | 30m | Grand entrance and first dance | Band cues bridal entrance. Spotlight from Booth 2. |
| 7 | 19:45 | 90m | Plated dinner service | Course pacing: salad 19:50, entrees 20:15, dessert trio 20:55. |
| 8 | 21:15 | 30m | Toasts and cake cutting | Best man, maid of honor, parents (2 each side). Cake by Asheville Cake Co. |
| 9 | 21:45 | 75m | Open dancing | Band first 45 minutes, DJ takes over at 22:30. |
| 10 | 22:00 | 60m | Late-night station open | Mumbai street-food bar opens at 22:00, replenish at 22:30. |
| 11 | 23:00 | 30m | Sparkler send-off and farewell | Sparkler line at Riverbend entrance, two staff with water buckets. |
| 12 | 23:30 | 90m | Breakdown and load-out | Catering breakdown, florist pickup, band gear out by 01:00. |
Menu selection (8 items)
- Reception: Butler-passed hors d oeuvres (8 selections)$18.00 / guest
- Reception: Premium open bar (5-hour service)$42.00 / guest
- Salad: Heirloom tomato and burrata$14.00 / guest
- Entree 1: Cardamom-braised short rib$46.00 / guest
- Entree 2: Tandoori-spiced grilled salmon$44.00 / guest
- Entree 3: Paneer makhani with garlic naan$38.00 / guest
- Dessert: Trio plate: gulab jamun, kheer, mango sorbet$12.00 / guest
- Late-night: Mumbai street-food station$16.00 / guest
Generate BEO packet
Generates the printable Banquet Event Order (BEO) packet and flips the event to BEO-ready. View BEO packet for EV-2031 →