Banquet Event Order (BEO) packet
Cedarwood Grand Hall · Asheville, NC — operations floor copy
BEO not yet generated ·
Menu selection
0 selected items across reception, dinner courses, dessert, and late-night station. All items confirmed with kitchen (240 servings). Dietary substitutions (vegan, gluten-free, halal) flagged inline. Final guest count locked T-3 days before service.
| Course | Item | Price / guest | Servings | Line total |
|---|
Run-of-show
Production timeline approved by event coordinator. Each cue line has a hand-off assignment and a backup. Coordinator and operations sign off as each block completes.
| # | Start | Dur | Activity | Notes / cue |
|---|
Room layout
Hall A configured for 240 guests · seated rounds of 10 · 18-foot dance floor center stage · band riser at the east wall · mandap at the north wall for the ceremony with sweetheart table center-front after the cocktail flip. AV booth at the southwest corner. Bar stations flanking the entrance. Sweetheart table directly under the central chandelier. Service flow runs from the kitchen pass through the east doors; clear path to the cake table at the south wall.
+----------------------------- Hall A (north wall) -----------------------------+ | [ MANDAP / CEREMONY ] | | | | [bar A] [ ROUND ] [ ROUND ] [ ROUND ] [ ROUND ] [bar B] | | [ ROUND ] [ SWEET ] [ ROUND ] [ ROUND ] | | HEART TABLE | | [ ROUND ] [ ROUND ] [ ROUND ] [ ROUND ] | | | | [ 18 x 18 DANCE FLOOR ] | | | | [ band riser ] [ AV booth ] | | | +----- entrance vestibule -----+ +----- service / kitchen pass -----+
- Seating: 24 rounds of 10 + sweetheart table.
- Dance floor: 18'×18' parquet, centered.
- Bars: 2 stations (premium open bar), flanking the entrance.
- AV: band riser east wall, AV booth southwest corner, mandap PA tied to ceremony mic.
Vendor notes
0 vendors confirmed. Arrival times staggered to avoid loading-dock congestion. Each vendor checks in with the operations manager on arrival; load-out window 23:30 – 01:00.
| Vendor | Role | Contact | Arrival | Notes |
|---|
Sign-off
Event coordinator, catering manager, and operations manager all sign before the event runs. Coordinator owns timing; catering owns kitchen counts; operations owns the floor and the close-out.